Generative AI Policy

Generative AI and AI-Assisted Technologies Policy
 
Surya Informatika Journal recognizes that generative AI and AI-assisted technologies are increasingly used in scholarly communication, particularly in the fields of computer science and informatics. This policy, adapted from the Committee on Publication Ethics (COPE), aims to promote transparency, research integrity, accountability, and the responsible use of AI throughout the publication process. Surya Informatika Journal will periodically review and update this policy in response to technological developments and evolving publishing standards.
 
General Principles The following principles apply to all participants in the publication process:
  • Human authors, reviewers, and editors remain fully responsible for their work and decisions.
  • AI tools cannot be listed as authors or co-authors.
  • AI-generated content must be carefully reviewed for accuracy, completeness, bias, and originality.
  • The use of AI must not compromise confidentiality, intellectual property rights, or data privacy.
  • Any use of AI should be transparent and appropriately disclosed when required.
 
For Authors
 
Permitted Uses
  • Improving grammar, spelling, readability, and language quality.
  • Assisting with manuscript editing, formatting, and translation before submission.
  • AI-assisted image analysis, code generation, or data interpretation when it is explicitly part of the research methodology.
 
Required Actions
  • Review and verify all AI-generated outputs.
  • Take full responsibility for the accuracy, integrity, and originality of the manuscript.
  • Disclose the use of AI in a dedicated statement within the manuscript.
  • Describe AI methods, tools, and versions in sufficient detail when AI tools are part of the research design or methodology.
 
Prohibited Uses
  • Listing AI tools as authors or co-authors.
  • Citing AI tools as authors in the reference list.
  • Using generative AI to create, modify, manipulate, or enhance figures, images, graphical abstracts, or artwork intended for publication (unless explicitly stated and verified as part of the methodology).
  • Using AI-generated content without rigorous human verification.
 
Disclosure Statement Example Authors who use AI-assisted technologies during manuscript preparation should include a statement such as:
 
"The authors used [tool name and version] to [improve language / generate code / analyze data] during manuscript preparation. All AI-generated outputs were rigorously reviewed, verified, and edited by the authors, who take full responsibility for the content, accuracy, and originality of this manuscript."
 
For Reviewers
 
Responsibilities
  • Maintain the confidentiality of manuscripts and review materials.
  • Provide independent scientific judgment and critical evaluation.
  • Remain fully accountable for the content and recommendations in review reports.
 
Prohibited Uses
  • Uploading manuscripts, manuscript excerpts, review reports, or related documents into generative AI systems.
  • Using AI tools to evaluate scientific quality or generate review recommendations.
  • Sharing confidential information through public or unsecured AI platforms.
 
For Editors
 
Responsibilities
  • Maintain the confidentiality of manuscripts and editorial communications.
  • Ensure editorial decisions are based on independent human judgment and scientific merit.
  • Monitor compliance with the journal’s AI and publication ethics policies.
 
Prohibited Uses
  • Uploading manuscripts, reviewer reports, decision letters, or confidential editorial documents into generative AI systems.
  • Using AI tools to make editorial evaluations or publication decisions.
  • Disclosing confidential information through AI platforms.